The SEPA Direct Debit (“SDD”) transactions comes with a creditor id and mandate reference. I search my transaction list (“statement”) for previous occurrences of them. Don’t your be surprised, but the Amazon conglomerate makes use of quite a couple of different creditor ids and also mandate references. I prefer to make “in place” notes to sort of acknowledge them in a way so that I know from now on, that this is a detail, I already came across before.
Why does Amazon not tell me, where I find the mandate references, that they use and show in the bank account transactions?
But apart from the SDD details Amazon transactions ALWAYS quote the Amazon order no. That is rather useful. The record holding the order also has a transaction no at the other end, and something I call the “internal Amazon trading partner” or simply “… payee” in between.
Whenever I purchase something “on” Amazon, I immediately store the involved vouchers in disk folders related to the involved bank account resp. as they are available. I create a PDF from the Amazon statement resp. the concerned transaction, that PDF has “amazon” in its filename right after the date+time string; the Amazon order goes next into the filename; I also make the state of the transaction a part of the filename, like “not yet sent” or “sent” or “…”; for every state of an Amazon transaction there is one voucher, that I keep (only the latest of these is really necessary). Whenever resp. as soon as there is an invoice available, I store that as well.
Once an Amazon transaction appears on my bank account statement, the involved vouchers get renamed to match the transaction number, and the transaction gets sufficient details added – including an accounting category resp. a draft plan number.
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